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Administrative Associate (Yuma, AZ)

Company: University of Arizona
Location: Yuma
Posted on: May 13, 2019

Job Description:

Job Description Position Information TitleAdministrative Associate (Yuma, AZ) DepartmentYuma Agriculture Center-Res (2429) LocationOutside of Tucson Position Summary Provides administrative support by coordinating staff and general administrative functions to include monitoring budgets and business affairs, personnel matters, and interpreting policies and procedures. Such functions generally call upon incumbents to make decisions in regards to acquisition and allocation of organizational resources, to coordinate the work activities of staff/student employees, and to apply analytical and problem solving techniques to work units business affairs including financial and human resources matters. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been listed by Forbes as one of America's Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please . Duties & Responsibilities - Supervises, monitors or coordinates the activity of subordinates. - Monitors or oversees the monitoring of a variety of account expenditures; maintains and reconciles detailed budgets for various accounts; advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action. - Approves/authorizes expenditures or actions for administrative and operational needs sometimes requiring higher level signatures. - Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken. - Prioritizes workload to meet work unit operations. - Evaluates and recommends operational changes to work unit to ensure effectiveness and compliance with University policies and regulations. - Composes confidential correspondence on own initiative. - Coordinates business affairs, personnel matters and may interpret policies and procedures. - Investigates, evaluates and resolves typical administrative/operational problems or situations impacting staff/faculty work unit. - Serves as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints. - Participates in meetings and conferences pertinent to area of responsibility. - Prioritizes and arranges meetings, conferences and appointments for unit administrator; makes necessary travel reservations and itineraries; determines and prepares background materials needed. Knowledge, Skills, & Abilities - Knowledge of office and administrative practices and principles. - Knowledge and skill in accounting and budgeting procedures and techniques. - Skill in the use of personal computers and software. - Ability to problem solve and make decisions. - Ability to effectively communicate. Minimum Qualifications Arizona Board of Regents Minimum Qualifications Bachelor's degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education. Preferred Qualifications - Good computer skills and knowledge of data base programs - Bilingual (English/Spanish) preferred, but not required. Full Time/Part TimeFull Time Number of Hours Worked per Week40 Job CategoryAdministrative and Professional Benefits EligibleYes - Full Benefits FLSAExempt Posted Rate of Pay$15.50 Per Hour Type of criminal background check required:Name-based criminal background check (non-security sensitive) Posting Detail Information Posting NumberS26476 Number of VacanciesOne Desired Start Date03/11/2019 Position End Date (if temporary) Limited to Current UA EmployeesNo Contact Information for Candidates Angelica Gomez, **************************** Open Date02/11/2019 Review Start Date02/18/2019 Close Date Open Until FilledYes Special Instructions to Applicant Position will be located at the Yuma Agricultural Center in Yuma, AZ. Quick Link for Internal Postings Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Keywords: University of Arizona, Yuma , Administrative Associate (Yuma, AZ), Administration, Clerical , Yuma, Arizona

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