Operational Reporting Systems Manager
Company: Palo Verde Community College District
Location: Blythe
Posted on: March 15, 2023
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Job Description:
JOB
NATURE OF THE POSITIONUnder the supervision of the Dean of
Research, Planning, and Institutional Effectiveness, the
Operational Reporting Systems Manager blends responsibilities
related to data management and advanced enterprise applications
support, data warehousing, and data analytic activities to improve
systems access, operational reporting, and business intelligence
for all District units and constituencies; focuses on connecting
data-extraction with end-user reporting and may involve database
development and data management in support of such activities;
works in an atmosphere of proactive customer service and actively
engages with a variety of internal and external clients and
collaborators; provides support and solutions for routine
compliance reporting; serves as a member of a cross-functional team
focused on institutional research and integrated planning and
provides critical support to personnel performing those
functions
EXAMPLE OF DUTIES
DUTIES AND RESPONSIBILITIESAccesses databases and compiles
sophisticated reports, including disaggregated lists with both
standard and customized fields, as well as aggregate
summaries.Responds to requests for information from all District
constituencies by directing them to existing reports, developing
custom reports when existing reports are not available, and
implementing new standardized reports for common requests.Works
-with -the -District's -existing -reporting -systems -to -compile
-accessible -end-user -reports for operational use and business
intelligence.Prepares documentation, including glossaries, cross
references, and guides to facilitate a shared understanding of
system and/or report content and usage.Prepares and delivers formal
presentations to inform, train, and maintain communication with
administration, staff, and faculty, and provide online reference
materials as appropriate.Explores new reporting technologies and
proposes alternative applications of existing technologies -to
-facilitate -streamlined -exchange -of -information -among
-District -constituents and improve record keeping.Coordinates
-with -other -team -members -to -develop -and -maintain -an
-effective -and -interactive self-service reporting
environment.Serves as a member of campus constituency committees
related to technology adoption, use, integration, and
access.Participates in or leads in reporting system integration
projects. -Works with District's Information Technology Department,
consultants, and others to assure proper connectivity of reporting
databases and systems with users and user- workstations.Enters,
-programs, -or -maintains -coding -parameters in -critical
-operational -systems.Analyzes -inbound -and -outbound -information
-to -assure -accuracy, -integrity, -and -compliance with common
reporting paradigms and standards used in the California Community
Colleges.Grants and maintains user access to reporting system
functions following established access parameters.Accesses
-databases -and -summarizes -content -using programming
-languages.Creates and modifies custom reporting databases when
appropriate to facilitate improved operational function and
end-user reporting.Accesses and integrates external information
into reporting streams, including publicly available information
and department-specific databases.Participates -in -and -provides
-support -for -all -compliance -reporting -activities,
-particularly -by extracting -and -formatting -information -using
-both -pre-packaged -data-compilers -and -custom queries.Engages
-in -campuswide -collegial -governance -activities.Innovates and
proposes ideas and information that will benefit the flow of
information at the District.Supports team members in activities
related to institutional research, integrated planning, and
institutional effectiveness.Attends -conferences, -trainings, -and
-workshops -to -maintain -currency -with -best -practices -and
recommend implementation of new practices as appropriate.Performs
other duties as assigned.
MINIMUM QUALIFICATIONS
KNOWLEDGE -AND -ABILITIES -KNOWLEDGE -OF:Increasing experience and
responsibility with enterprise applications and end-user reporting
-tools -meant -to -compile -database -content -for -operational
-reporting -and -business intelligence -Well-developed professional
knowledge and hands-on experience with the design, analysis,
development, operation, and maintenance of databases and the
complexities associated with database structures, applications, and
system capabilities.Hands-on -experience -with -programing
-languages -used -to -extract -and -structure -data, including but
not limited to SQL, Python, and R.Advanced familiarity with common
office applications like Microsoft Office. -California -Community
-Colleges -or -other -agencies -driven -by -accordant -missions,
participatory decision-making structures, and public accountability
frameworksHands-on experience with databases, data warehouses, and
aspects of data management, including informational compilation,
storage, and extractioABILITY -TO:Work -collaboratively -and
-maintain -effective -relationships; -approach -problems
-objectively and be a problem solver; plan, organize, prioritize,
and participate in the full range of duties with a professional and
supportive attitude.Learn -and -adapt -to -new -or -unfamiliar
-reporting -systems.Effectively -convey -technical -and
-non-technical -ideas -in -professional -and -easy -to understand
ways to lay audiences using written and interpersonal
mediums.Provide -customer -service and -proactive
responses.Understand -and -adapt -to -participatory
-decision-making -paradigms -adopted -by -a -public
institution.Proactively innovate, propose, and execute new ideas to
improve District information services; use independent judgment and
refer when appropriate.MINIMUM -QUALIFICATIONS -Bachelor's -degree
-from -an -accredited -college -or -university -with -major
-coursework -in computer science, information technology,
application development, database management, institutional
research, or a related field.Five -(5) -years -of -professional
-experience -in -information -technology, -institutional research,
database management, or end-user reporting.Two -(2) -years -of
experience -managing -projects -or supervising -personnel.One -(1)
-year -of -experience -working -on -a -cross-functional -team
-compromised -of -technical and non-technical members.Sensitivity
to and understanding of the diverse academic, socio-economic,
ethnic, religious and cultural backgrounds, disabilities and sexual
orientation of students, faculty, administrators and
personnel.LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTSValid
driver's license.PREFERRED QUALIFICATIONSFamiliarity -with -federal
-and -state -regulations -related -to -postsecondary
educationExperience -in -the -California -Community -College
-System.Direct -experience -with -Microsoft -SQL -Server -or
-related -products, -student -information systems, and reporting
tools.Demonstrated -experience -designing -and -accessing -database
-architectures.Ability to develop custom reporting paradigms using
languages and systems like SQL, R, R Markdown, Python, or similar
tools.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS AND WORK ENVIRONMENTThe -physical -demands -and
-work -environment -are -typical -of -an -administrative -job -in
-an office environment.The incumbent must be able to perform the
essential functions of the job, with or without a reasonable
accommodation. -CLASSIFICATION/SALARYThis -is -full-time -12-month
-Exempt -Classified/Management -position.Row -4 -of -the
-District's -Administrator/Management/Confidential -salary
-schedule -with placement appropriate to experience.The District
offers an attractive package of fringe benefits including medical,
prescription, dental, vision and life insurance.APPLICATION PROCESS
-Our employment online application process is designed to assist
the search committee in evaluating whether or not you possess the
required knowledge and skills for the position for which you are
applying. -Job-related information from all applicants will be
evaluated to identify those best qualified. -Only the
best-qualified applicants will be selected for testing and further
consideration. - Therefore, the online application must be
completed to allow a comprehensive review and evaluation. -Failure
to complete the online application (and supplemental material, when
required) will constitute failure to comply with the selection
process and the application will be rejected. -To guarantee
consideration, a completed application and any other required
material -listed, -must be submitted with the online application by
the published closing date.Applications are only accepted for
positions currently open for recruitment.Meeting minimum
requirements does not guarantee you an interview.Current employees
who are applying for a position should be aware that material from
their personnel files will not be included as part of the
application packet, and they should provide information on past and
present employment in the same degree of detail as any other
candidate.Applicants wishing to apply for more than one position
must submit a separate application and required materials for each
position.Legible photocopies of documents will only be
accepted.Travel costs related to the interview process will be
borne solely by the candidate.Please read the job
announcement/description carefully to ensure your background and
education meet the requirements of the positionThe selection
process may also include practical exercise (i.e., training
demonstration and/or other written, technical manipulative, or
simulation exercises), or skilled testing to evaluate candidates'
qualifications.Applicants with foreign transcripts must be
evaluated by an Accredited United States Institution, please see
the approved organizations listed in the following link:
-https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_6
-or the National Association of Credential Evaluation Services
link: -https://www.naces.org/ -REQUIRED DOCUMENTSCover
LetterResumeDiversity StatementCopies of Transcripts (Must show all
work completed and the conferral date of the degree. If hired
original transcripts must be submitted)Six References (3
Professional and 3 Personal)Professional Licenses (If
applicable)
Keywords: Palo Verde Community College District, Yuma , Operational Reporting Systems Manager, Advertising , Blythe, Arizona
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