Project Office Assistant
Company: Fisher Industries
Posted on: May 3, 2021
Industries is a family of businesses that encompass all aspects of
the aggregate production and heavy civil construction industries.
Our unique, vertically-integrated business model allows us to
handle small projects, large scale operations, and every tough job
in between. Our goal is to provide reliable products and
sustainable solutions for innovative global infrastructure. For
additional information about our company, visit our website
Project Office Assistant is responsible for overseeing all project
level accounts payable and associated clerical functions. This
position will lend clerical support to the project and construction
managers and other functional operations team positions. This
individual will be responsible for maintaining the integrity and
confidentiality of the Office business operation. Key skills
include the ability to analyze data and reports as well as
efficiently enter data into RMS system. This position will need to
work 7AM to 4PM (schedule may vary 1 hour either way, based on
- Assist with
development and management of general electronic folder
organization and document naming conventions for documents that
will be developed and utilized over the course of a construction
project including, but not limited to, Architectural Documents,
Contract Documents, Pay Forms, Lien Releases, Insurance documents,
Field Reports, Financial Control Reports, Inspection Reports, and
- Collect cost
coding comments from Project and Construction Managers and enter
all invoices and payment applications into accounting software once
- Assist with
development and management of logs required to manage and report
the contents of various folders, with emphasis on invoices and
payment applications for approval.
- Collect, manage
and keep updated all subcontractor Certificates of
- Receive and
distribute subcontractor payment checks as directed by the Project
and Construction Management teams while managing all lien waiver
documents associated with payment of work performed to
- Provide oversight
and monitoring to ensure project level Document Controls procedures
are followed in a prescribed uniform method.
administrative assistance with management and safeguarding of
projects Petty Cash fund.
- Answer phone,
take and forward messages.
- Assist in
processing both incoming and outgoing mail.
- Route memos and
correspondence to proper people.
- Arrange travel,
hotel, and rental car reservations.
- Ability to adapt
to and learn new software and databases.
administrative support to Project and Construction Management
- Work closely with
HR Department in maintaining proper onboarding procedures for new
- Process Payroll
- Maintain and
order all office supplies.
- Safety, Safety,
Safety comply with all OSHA and company policies, procedures, and
standards of safety.
- Other duties as
- 4-6 years of
senior level administrative experience preferred.
- 2 years of
document control experience required.
- Notary Public or
willing to obtain notary public certificate.
assisting with heavy civil projects is required.
- RMS proficiency
- Valid Driver's
License is required.
- Acceptable MVR in
accordance with Fisher's Company Vehicle Program policy is
- Attention to
detail and exceptional analytical skills is required.
- Experience with
process management and improvement.
- Experience with
project management platforms.
- Excellent oral
and written communication skills.
- Friendly and
approachable with strong ability to be a collaborative team
- Knowledge of
office and business routines.
- Must have prior
experience with Microsoft Office Products including Word, Excel,
Outlook, and good knowledge of email and internet.
- Ability to
complete work tasks under various adverse weather. conditions
including heat in excess of 100 degrees, cold, and rain
- Ability to pass a
pre-employment drug test and government background check is
Industries is an Equal Employment Opportunity Employer and an Equal
Opportunity Employer of Individuals with Disabilities and Protected
physical and drug testing are required.
you require an accommodation to submit an application, please
request an accommodation. This email is only to request an
accommodation to the application process and is not an email to
inquire about the status of your application.
Job Posted by ApplicantPro
Keywords: Fisher Industries, Yuma , Project Office Assistant, Other , Blythe, Arizona
Didn't find what you're looking for? Search again!