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Assistant Property Manager

Company: biltmore properties inc
Location: Yuma
Posted on: March 13, 2023

Job Description:

Responsible for assisting the Property Manager in managing the property, staff, residents and office while following the current HUD rules and regulations as well as Biltmore Properties polices.

  • Maintain open communication with Manager, applicants, residents, staff, vendors, and numerous companies and government agencies.
  • Taking applications logging them daily to maintain an accurate waitlist and documentation.
  • Interviewing future residents.
  • Processing verifications, rental history, incomes, assets, and credit/backgrounds
  • Answering phones, making phone calls and faxing.
  • Maintain files (Move-ins, Move-outs, Denials, Withdrawals, Collections, etc.).
  • Prepare paperwork on new residents and explain lease, policies, rules and addenda and obtain signatures on documents.
  • Prepare paperwork get forwarding address information, collect keys, explain refund of Security Deposits when residents move out.
  • Organize and communicate to maintenance staff regarding turnovers, work-orders and ordering supplies and materials. Get Manager approval prior to ordering.
  • Contacting vendors and requesting proposals as requested by Manager or Supervisor when necessary.
  • Maintain logs for replacement, purchase orders, keys, work orders, turnovers, pest control, etc.
  • Collect rents and post to ledger cards.
  • Prepare and process Ten-day Notices for non-payment.
  • Filing evictions, calling in Writs, go to court if necessary, when required.
  • Inspection of units (Move-ins, move-outs, annual re-certification, and maintenance turnovers).
  • Reviewing and processing annual re-certifications, interim adjustments with current residents
  • Enforce Lease and Community policies with residents.
  • Assisting residents with information/locations for shopping, hospitals, schools or churches in the area. Provide necessary information for utility turn on. (electric & gas). Follow up with new resident to confirm utilities have been turned on.
  • Enforce Promise to Pay from damages, failure to report income, and/or any other cost incurred that may apply.
  • Ability to make good judgement calls concerning everyday issues with residents, apartments, work orders, and staff.
  • Maintain a team work ethic with all office staff, keeping open communication, and have the ability to work well under pressure.
  • Comply with all Fair Housing laws and rules.
  • Attend all training as required by management.

Keywords: biltmore properties inc, Yuma , Assistant Property Manager, Executive , Yuma, Arizona

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