Assistant Property Manager

Company: biltmore properties inc
Location: Yuma
Posted on: March 13, 2023

Job Description:

Responsible for assisting the Property Manager in managing the property, staff, residents and office while following the current HUD rules and regulations as well as Biltmore Properties polices.

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• Maintain open communication with Manager, applicants, residents, staff, vendors, and numerous companies and government agencies.
  
• Taking applications logging them daily to maintain an accurate waitlist and documentation.
  
• Interviewing future residents.
  
• Processing verifications, rental history, incomes, assets, and credit/backgrounds
  
• Answering phones, making phone calls and faxing.
  
• Maintain files (Move-ins, Move-outs, Denials, Withdrawals, Collections, etc.).
  
• Prepare paperwork on new residents and explain lease, policies, rules and addenda and obtain signatures on documents.
  
• Prepare paperwork get forwarding address information, collect keys, explain refund of Security Deposits when residents move out.
  
• Organize and communicate to maintenance staff regarding turnovers, work-orders and ordering supplies and materials. Get Manager approval prior to ordering.
  
• Contacting vendors and requesting proposals as requested by Manager or Supervisor when necessary.
  
• Maintain logs for replacement, purchase orders, keys, work orders, turnovers, pest control, etc.
  
• Collect rents and post to ledger cards.
  
• Prepare and process Ten-day Notices for non-payment.
  
• Filing evictions, calling in Writs, go to court if necessary, when required.
  
• Inspection of units (Move-ins, move-outs, annual re-certification, and maintenance turnovers).
  
• Reviewing and processing annual re-certifications, interim adjustments with current residents
  
• Enforce Lease and Community policies with residents.
  
• Assisting residents with information/locations for shopping, hospitals, schools or churches in the area. Provide necessary information for utility turn on. (electric & gas). Follow up with new resident to confirm utilities have been turned on.
  
• Enforce Promise to Pay from damages, failure to report income, and/or any other cost incurred that may apply.
  
• Ability to make good judgement calls concerning everyday issues with residents, apartments, work orders, and staff.
  
• Maintain a team work ethic with all office staff, keeping open communication, and have the ability to work well under pressure.
  
• Comply with all Fair Housing laws and rules.
  
• Attend all training as required by management.
  

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